I know this might be pretty straightforward for some people to do, but for others, it isn’t. And there’s no shame in that. We all have to start somewhere, after all.
So here are step-by-step instructions on how to convert information from a spreadsheet (in Excel) to a database (on Access).
1] Open Access
2] Create a new database (by clicking File then New; Give the database a name. Then click Create.)
3] Click on File, scroll down to External Data and click on Import
4] A search window will open.
(You’ll need to choose from the dropdown menu ‘Files of Type’ either *.csv or *.xls for the files of that extension to show)
Then search for the spreadsheet you want to import
5] Click Import
6] A wizard will open to guide you through the rest of the Import process
At the bottom half of the window, you’ll see a sample of the table you want to import.
If there are headings in the spreadsheet you’re importing, click the box that says ‘First Row Contains Column Headings’.
7] Click Next
8] Click ‘In a New Table’ (this will probably already be chosen by default)
9] Click Next
10] If there are no headings in the spreadsheet, this section asks you what headings you want to give each column. By default, these columns are called Field 1, Field 2, Field 3, etc by Access. Change these names to something more appropriate.
To name each column, just click on the column you want to rename, then type in your chosen name in the Field Name box.
11] When you’ve finished naming each column, click Next.
12] It will ask you if you want to create a primary key. Leave it at the default option ‘Let Access Add Primary Key’.
13] Click Next
14] Give the table a name – do this in the ‘Import to Table’ text box.
15] Press Finish and a message confirming that the import is finished will appear.
16] Once you click on OK, you will see the imported table. Double-click on it to take a look.
And that’s it! You’re done!